stem4 (“stem4” or “we” or “us” or “our“) is a charity registered in England and Wales under registered charity number 1144506 and have our registered office at 51 St George’s Road, London SW19 4EA.  We are responsible for your personal information and we take our data protection and privacy responsibilities seriously.

This privacy notice explains how we collect, use and share personal information, including:

• What personal information we collect and when and why we use it.
• How we share personal information with our service providers, regulators and other third parties
• Explaining more about Profiling
• Transferring personal information globally
• How we protect and store personal information
• Cookies
• Legal rights available to help manage your privacy
• How you can contact us for more support

Updates

We may amend this privacy notice from time to time to keep it up to date with legal requirements and the way we operate our business, and will place any updates on this webpage. This privacy notice is currently being revised and updated. Please regularly check these pages for the latest version of this notice.  If we make fundamental changes to this privacy notice, we will seek to inform you by notice on our website or email.

Third Party Websites

You might find external links to third party websites on our website. This privacy notice does not apply to your use of a third party site.

WHAT PERSONAL INFORMATION WE COLLECT AND WHEN AND WHY WE USE IT

When we collect information

We collect information about you if you register with our website (“Website“).

Personal information we collect and use if you use our website

In order to access certain material on our Website, you may be asked to register for a username and password, and may be asked to provide the following personal data to us:

• your name;
• your email address;
• the name of your school;
• your school’s address; and
• the type of school you attend.

In addition, we may collect certain data in relation to your use of our Website and materials through the following third party sources:

• where you pay for access to certain materials on our Website, the third party payment provider PayPal;
• Google Analytics.

We process any information we collect from you in accordance with this privacy policy and our cookie policy  By using our Website, you consent to such processing and you confirm that all data provided by you is accurate.

Legal basis for using your personal information

We will only collect, use and share your personal information where we are satisfied that we have an appropriate legal basis to do this. This may be because:

• we need to use your personal information to register your access to certain materials we provide on our Website.  For example, we use the information provided by our third party payment provider to confirm payment has been made for your registration; and/or

• we use your personal information on an anonymised basis to for research, and to make the website easier to use, and to ensure you are directed to the resources in the country in which you are accessing the Website.

In all such cases, we will look after your information at all times in a way that is proportionate and respects your privacy rights and you have a right to object to processing.

SHARING PERSONAL INFORMATION OTHERS

We share your personal information in the manner and for the purposes described below:

• with third parties who help manage our organisation and deliver services. These third parties have agreed to confidentiality restrictions and use any personal information we share with them or which they collect on our behalf solely for the purpose of providing the contracted service to us. These include IT service providers who help manage our IT and back office systems;
• with government organisations and agencies, law enforcement, regulators, which may include the Information Commissioner’s Office, to comply with all applicable laws, regulations and rules, and requests of law enforcement, regulatory and other governmental agencies;
• with financial institutions and PayPal to authorize and complete payments; and
• we may share in aggregate, statistical form, non‑personal information regarding the visitors to our website, traffic patterns, and website usage with our partners, affiliates or advertisers.

If, in the future, we sell or transfer some or all of our business or assets to a third party, we may disclose information to a potential or actual third party purchaser of our business or assets.

We do not sell or pass your Personal Information to third parties for their own marketing purposes.

EXPLAINING MORE ABOUT PROFILING

How you can manage your preferences

To protect privacy rights and to ensure you have control over how we manage our communications with you:

• we will take steps to only send you communications which we believe may be of interest or relevance to you;

• at any time you can update or correct your personal profile, or change your preferences for the way in which you would like us to communicate with you, including how you receive news updates from us;
• if you have a user account with us, the easiest way to change your personal details is to log onto your account.  You can also click the “unsubscribe” link that you find on any online newsletters you receive or contact us by email at enquiries@stem4.org.uk ;
• you can change the way your browser manages cookies by following the settings on your browser as explained above.

We recommend you routinely review the privacy notices and preference settings that are available to you on any social media platforms as well as your preferences within your account with us.

When and how we undertake profiling and analytics

We will monitor the country from which you access the Website so that we can direct you to the appropriate resources available within that country. For more information about the cookies that we use as part of this monitoring, please see our cookies policy

HOW WE PROTECT AND STORE YOUR INFORMATION

Security

We have implemented and maintain appropriate technical and organisational security measures, policies and procedures designed to reduce the risk of accidental destruction or loss, or the unauthorised disclosure or access to such information appropriate to the nature of the information concerned.

Measures we take include:

• placing confidentiality requirements on our staff members and service providers;
• destroying or permanently anonymising personal information if it is no longer needed for the purposes for which it was collected;
• following strict security procedures in the storage and disclosure of your personal information to prevent unauthorised access to it; and
• using secure communication transmission software (known as “secure sockets layer” or “SSL”) that encrypts all information you input on our website before it is sent to us.  SSL is an industry standard encryption protocol and this ensure that the information is reasonably protected against unauthorized interception.

As the security of information depends in part on the security of the computer you use to communicate with us and the security you use to protect usernames and passwords, please take appropriate measures to protect this information.

Storing your personal information

We will store your personal information for as long as is reasonably necessary for the purposes for which it was collected, as explained in this privacy notice. Where your information is no longer needed, we will ensure that it is disposed of in a secure manner. In some circumstances we may store your personal information for longer periods of time, for instance where we are required to do so in accordance with legal, regulatory, tax, accounting requirements. We retain such information for a period of 7 years.

In specific circumstances we may store your personal information for longer periods of time so that we have an accurate record of your dealings with us in the event of any complaints or challenges, or if we reasonably believe there is a prospect of litigation relating to your personal information or dealings.

COOKIES

A cookie is a small text file containing small amounts of information which is downloaded to or stored on your computer (or other internet enabled devices, such as a smartphone or tablet) when you visit a website.

Cookies may collect personal information about you. Cookies help us remember information about your visit to our website, like your country, language and other settings. Cookies allow us to understand who has seen which webpages, to determine how frequently particular pages are visited and to determine the most popular areas of our website. They can also help us to operate our website more efficiently and make your next visit easier. Cookies can allow us to do various other things. For more information about how our cookies work and information about how to manage your cookie settings please visit our Cookie Policy